nFORM and CQI Resources

This manual provides complete step-by-step instructions for using nFORM.

The nFORM System User Manual was updated in October 2026 to reflect recent system enhancements, ACF guidance, and questions received through the nFORM Help Desk. Key updates include:

• Expanded client population definitions and clarified ACF guidance on supporting individuals (pp. 2–4, 29, 40).
• Added instructions for staff supporting multiple grants (p. 26).
• Clarified duplicate detection procedures (pp. 42-43)
• Clarified workshop attendance reporting for clients enrolled on the same day as a session (pp. 44, 69, 80).
• Updated guidance on recording service contacts, referrals, incentives, and program supports (pp. 104-107)
• Expanded PPR instructions, including completion of the cover page, progress narrative, signature, and submission (pp. 122-127).
• Clarified operational report date filters (p. 130).
• Updated data export and data dictionary guidance and screenshots (pp. 135–147).
• Updated screenshots to reflect changes to DV/IPV screening functionality (throughout).

This final session of the training series covers data capacity and CQI supports, kicking off data collection and CQI, and confirming grant year 2 targets. The data capacity and CQI TTA team also answers questions from grant staff. 

This training provides an introduction to nFORM's data tools including the query tool, operational reports, data export, performance progress report (PPR), and tips for using each. The data capacity and CQI TTA team also answers questions from grant staff.

This training session covers prioritizing data security, collecting high quality data, creating nFORM user accounts, adding grant locations and service providers, and setting up workshops. The data capacity and CQI TTA team also answers questions from grant staff. 

This template guides HMRF grants through the key stages of data collection and CQI to help plan ahead and train staff. Grant teams should regularly review and update their plan as needed to reflect changes in program operations and service delivery. 

This video provides an introduction to nFORM and continuous quality improvement (CQI), along with preliminary information about key next steps to get ready for using nFORM and conducting CQI including:

• Upcoming requests from our team to establish data sharing and user agreements (DSUAs) and collect information for initial nFORM accounts
• Guidance on completing data capacity and CQI plans
• Confirmation of grant year 2 enrollment and primary workshop participation targets
• Invitation to attend Well nFORMed: an nFORM and CQI training series
• Alerts for data managers to set up additional nFORM user accounts, workshops, locations, and service providers 

This tip sheet provides information on ACF-approved methods for administering surveys to clients remotely.