nFORM and CQI Resources

This page includes information and tools to support HMRF grant recipients in using nFORM and conducting continuous quality improvement (CQI). If you have any questions after reviewing these resources, you may request technical assistance by emailing nFORMCQITA@mathematica-mpr.com.

Please contact your grant organization's nFORM site administrator(s) for help with log in issues including resetting passwords and reactivating accounts. Site administrators should leave a voicemail for Mathematica at 844-619-6841 if they are also unable to log into nFORM.

Additional resources will be added on a regular basis. Check back for updates!


Quick Links

Detailed Instructions and Tools

Data Dictionary

  • This document provides the record layout for the data fields that are included in the data export from nFORM. Data Dictionary.
 

Training Videos 

  • This introductory video provides an overview of nFORM, CQI, and activities that will take place prior to the launch of data collection. Introduction to nFORM and CQI.
  • This training video describes best practices to follow to keep data secure. Keeping Data Secure. 

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Displaying 1 - 6 of 6

  • nFORM User Manual

    This manual provides complete step-by-step instructions for using nFORM.

    The nFORM System User Manual was updated in October 2026 to reflect recent system enhancements, ACF guidance, and questions received through the nFORM Help Desk. Key updates include:

    • Expanded client population definitions and clarified ACF guidance on supporting individuals (pp. 2–4, 29, 40).
    • Added instructions for staff supporting multiple grants (p. 26).
    • Clarified duplicate detection procedures (pp. 42-43)
    • Clarified workshop attendance reporting for clients enrolled on the same day as a session (pp. 44, 69, 80).
    • Updated guidance on recording service contacts, referrals, incentives, and program supports (pp. 104-107)
    • Expanded PPR instructions, including completion of the cover page, progress narrative, signature, and submission (pp. 122-127).
    • Clarified operational report date filters (p. 130).
    • Updated data export and data dictionary guidance and screenshots (pp. 135–147).
    • Updated screenshots to reflect changes to DV/IPV screening functionality (throughout).
    Oct 2026
  • September 8, 2026 Data Capacity and CQI Office Hours - Completing the HMRF Performance Progress Report (PPR)

    During this session, the Data Capacity and CQI TTA team discussed how the PPR supports monitoring and CQI efforts, expectations for performance reporting, and how to complete and submit the PPR.

    Sep 2026
  • PPR and Progress Narrative Template

    This is a PDF of the PPR, including the quantitative data tables and qualitative progress narrative questions. This file should serve as a reference only; site administrators must access and complete the PPR from the Reports tab in nFORM. Once the report has been completed, upload the final PDF into Grant Solutions.

    Jul 2026
  • Program Operations Survey

    This is a PDF version of the Program Operations Survey, which is submitted by site administrators as part of the process for completing the PPR. This file should serve as a reference only; site administrators must complete the Program Operations Survey in nFORM. 

    Jul 2026
  • Data Capacity and CQI Plan Template

    This template guides HMRF grants through the key stages of data collection and CQI to help plan ahead and train staff. Grant teams should regularly review and update their plan as needed to reflect changes in program operations and service delivery. 

    Mar 2026
  • Options for Virtual Survey Administration

    This tip sheet provides information on ACF-approved methods for administering surveys to clients remotely.

    Mar 2026