nFORM and CQI Resources

This manual provides complete step-by-step instructions for using nFORM.

The nFORM System User Manual was updated in October 2026 to reflect recent system enhancements, ACF guidance, and questions received through the nFORM Help Desk. Key updates include:

• Expanded client population definitions and clarified ACF guidance on supporting individuals (pp. 2–4, 29, 40).
• Added instructions for staff supporting multiple grants (p. 26).
• Clarified duplicate detection procedures (pp. 42-43)
• Clarified workshop attendance reporting for clients enrolled on the same day as a session (pp. 44, 69, 80).
• Updated guidance on recording service contacts, referrals, incentives, and program supports (pp. 104-107)
• Expanded PPR instructions, including completion of the cover page, progress narrative, signature, and submission (pp. 122-127).
• Clarified operational report date filters (p. 130).
• Updated data export and data dictionary guidance and screenshots (pp. 135–147).
• Updated screenshots to reflect changes to DV/IPV screening functionality (throughout).

During this office hours, the Data Capacity and CQI TTA team provided a deep dive tutorial into the operational reports along with recommendations for when and how to use each report to support program operations, monitoring, and improvement. 

This template guides HMRF grants through the key stages of data collection and CQI to help plan ahead and train staff. Grant teams should regularly review and update their plan as needed to reflect changes in program operations and service delivery. 

This tip sheet provides information on ACF-approved methods for administering surveys to clients remotely.