During this session, the Data Capacity and CQI TTA team reviewed the data export, including how grants can request a custom data export file. They discussed the information available in the data export and how grants can use the data export for CQI.
This page includes information and tools to support HMRF grant recipients in using nFORM and conducting continuous quality improvement (CQI). If you have any questions after reviewing these resources, you may request technical assistance by emailing nFORMCQITA@mathematica-mpr.com.
Please contact your grant organization's nFORM site administrator(s) for help with log in issues including resetting passwords and reactivating accounts. Site administrators should leave a voicemail for Mathematica at 844-619-6841 if they are also unable to log into nFORM.
Additional resources will be added on a regular basis. Check back for updates!
Quick Links
Detailed Instructions and Tools
- This template helps grant teams plan the steps, timing and staff involved in each step of data collection and CQI. Data Capacity and CQI Plan Template.
- This manual provides step-by-step instructions for using nFORM. nFORM User Manual.
- This tool provides considerations for planning each step in the CQI cycle. CQI Cycle Worksheet.
- This is a PDF of privacy information to provide to clients. Privacy Act Statement.
Data Dictionary and Data Export Template
- The data dictionary documents the record layout for the data fields that are included in the data export from nFORM. Data Dictionary and Data Export Template.
Training Videos
- This introductory video provides an overview of nFORM, CQI, and activities that will take place prior to the launch of data collection. Introduction to nFORM and CQI.
- This training video describes best practices to follow to keep data secure. Keeping Data Secure.
Search for nFORM and CQI Resources
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- Oct 2026
This manual provides complete step-by-step instructions for using nFORM.
The nFORM System User Manual was updated in October 2026 to reflect recent system enhancements, ACF guidance, and questions received through the nFORM Help Desk. Key updates include:
- Expanded client population definitions and clarified ACF guidance on supporting individuals (pp. 2–4, 29, 40).
- Added instructions for staff supporting multiple grants (p. 26).
- Clarified duplicate detection procedures (pp. 42-43)
- Clarified workshop attendance reporting for clients enrolled on the same day as a session (pp. 44, 69, 80).
- Updated guidance on recording service contacts, referrals, incentives, and program supports (pp. 104-107)
- Expanded PPR instructions, including completion of the cover page, progress narrative, signature, and submission (pp. 122-127).
- Clarified operational report date filters (p. 130).
- Updated data export and data dictionary guidance and screenshots (pp. 135–147).
- Updated screenshots to reflect changes to DV/IPV screening functionality (throughout).
Oct 2026The data dictionary provides the record layout for the data fields that are included in the data export from nFORM.
Oct 2026This template guides HMRF grants through the key stages of data collection and CQI to help plan ahead and train staff. Grant teams should regularly review and update their plan as needed to reflect changes in program operations and service delivery.
Mar 2026This tip sheet provides information on ACF-approved methods for administering surveys to clients remotely.
Mar 2026