This training session covers prioritizing data security, collecting high quality data, creating nFORM user accounts, adding grant locations and service providers, and setting up workshops. The data capacity and CQI TTA team also answers questions from grant staff.
Data Security
This training video provides important information on how to keep data secure. All grant staff should watch this video before using nFORM.
This manual provides complete step-by-step instructions for using nFORM.
The nFORM System User Manual was updated in October 2026 to reflect recent system enhancements, ACF guidance, and questions received through the nFORM Help Desk. Key updates include:
- Expanded client population definitions and clarified ACF guidance on supporting individuals (pp. 2–4, 29, 40).
- Added instructions for staff supporting multiple grants (p. 26).
- Clarified duplicate detection procedures (pp. 42-43)
- Clarified workshop attendance reporting for clients enrolled on the same day as a session (pp. 44, 69, 80).
- Updated guidance on recording service contacts, referrals, incentives, and program supports (pp. 104-107)
- Expanded PPR instructions, including completion of the cover page, progress narrative, signature, and submission (pp. 122-127).
- Clarified operational report date filters (p. 130).
- Updated data export and data dictionary guidance and screenshots (pp. 135–147).
- Updated screenshots to reflect changes to DV/IPV screening functionality (throughout).
The Privacy Act Statement is a federally required notice that explains to clients why HMRF programs collect their information, how it will be used, how it will be protected, and what rights they have regarding participation. It helps ensure that clients understand that providing information is voluntary, that they may choose not to answer specific questions, and that their information will be handled in accordance with federal privacy protections. Grant staff must share the privacy statement with potential applicants during outreach and enrollment and before administering client surveys so that each applicant and client is aware of their data privacy rights. This statement, available in nFORM and in the link below, must be shared before grant staff can enter applicant or client information into nFORM. Grant recipient staff must then present the Privacy Act Statement to the applicant exactly as written in the application form, either verbally or in writing. In nFORM, staff must check the box indicating that the client has been offered the privacy statement in order to save the form. Note that grant programs must provide the Privacy Act Statement to applicants who are ready to enroll even if the applicant was provided the statement during outreach.
This training video describes best practices to follow to keep data secure.